A brief overview of the event planning industry

The event planning industry is a booming sector that encompasses organizing, coordinating, and executing various types of events such as conferences, weddings, seminars, social gatherings, and more. As professional event planners manage every detail, from concept to execution, these specialists are in high demand across various industries. Organizations increasingly understand the value that a well-orchestrated event can bring, whether it’s to launch a new product, raise funds for a cause, or celebrate a milestone.

There are many different things that professional event planners must do to plan and set up events so that they are executed well.  Your reputation is at stake, so it is all about dotting the “i’s” and crossing the “t’s”.  Among these things are marketing, setting up speakers/sponsorships, finding a space that can accommodate the event, catering, and much more.

With this long list of things to take care of, it can be easy to forget to plan for the unexpected. Here are a few tips that every event planner should do to account for the unexpected!

If you host frequent small to medium-sized conferences, you know how challenging it can be to respond quickly to inquiries, get attendees registered and communicate all the details of the event to them. This is especially true if your guests come from different parts of the country and the world, with different time zones. Event Guru event management software can help make hosting these events much easier as well as improve your guest communication and your guest experience without adding staff.

When you have organizations or businesses booking conferences or other events at your event venue, being able to offer them an event registration platform can be incredibly helpful. This type of software provides your clients with certain advantages that can help their event go as smoothly as possible. This can encourage them to do repeat business with your event venue and give positive feedback about their experience that helps bring in new clients. Having registration software for events can provide the following benefits.

When planning events of any size, using an event registration platform has decided advantages. Whether you’re part of a university, museum or conference venue staff, using event registration tools helps to bring order, reporting, accuracy and tracking into your event planning processes.

Here are 9 reasons why using registration software for events makes sense.

1. Improve the Participant Experience

Event planning is both science and art. It takes careful consideration to make sure the thousands of details are done correctly at every stage from planning to execution to assessment.

At the same time you’re planning various event details, you also need to consider the aesthetics of the event – what you want to accomplish, who the audience is and the speakers, décor and event flow that will take attendees on a journey.

There’s no question that managing an event takes a lot of work. There are so many different moving pieces involved; things could get hectic very quickly. No event is perfect; there are going to be things that go wrong. The goal is to ensure your attendees don’t realize it when that curve ball is thrown and the situation is taken care of as soon as possible. Things will happen, but we want to make sure you don’t commit any unforced errors that could have been avoided. Here are a few of the most common mistakes event organizers make:

As with most things in business, first impressions are very important. The registration process is usually the first time attendees interact with your event. If the process is seamless and simple, this is usually a good sign that the organizers know what they’re doing and will deliver an engaging and informative time. So then the question becomes what does an optimal event registration process look like? Let’s examine this for a minute.