Event planners bend over backwards for their clients turning over every stone to find the best venue or space for the occasion, identifying reputable caterers for meals, as well as keeping everyone in the loop.  Scheduling site visits and good old-fashioned research like checking references is the go-to strategy when trying to match groups with the right meeting location.   

When considering using an event venue management software, or thinking about changing companies, there is a lot to consider. After all, this is the software that your team will need to be trained on, and it is the software that will be heavily relied on to make sure that events run smoothly. When the software that is being used contains certain components, it can almost act as another member of your team, as it will save you time, as well as the added stress of keeping certain aspects of an event organized (such as budgets, catering, etc).

If you can’t make it to meet the team at the CaterSource event in Orlando, Florida in March, don’t worry! You have another opportunity.

This upcoming March, Catersource and The Special Event will be hosting an event in Orlando, Florida, and it is one that you won’t want to miss. Get ready for the show stopping event of all events! This conference will bring in the best of the best in the event planning industry. With over 200 total sessions, there are opportunities for every event planner to gain new knowledge and learn about the trends that have been occurring in the industry in recent months.

There are many different things that professional event planners must do to plan and set up events so that they are executed well.  Your reputation is at stake, so it is all about dotting the “i’s” and crossing the “t’s”.  Among these things are marketing, setting up speakers/sponsorships, finding a space that can accommodate the event, catering, and much more.

With this long list of things to take care of, it can be easy to forget to plan for the unexpected. Here are a few tips that every event planner should do to account for the unexpected!